Bilingual Spanish Front Desk Administrator

  Wage: $14-$15 per hour
  Department: Administrative
  Posted: August 31, 2017
  Location: Melville, New York
  Position Type: Full Time


Achieve Beyond is a growing national agency focused on serving children with special needs by providing autism services, speech therapy, occupational therapy, physical therapy, and other related services. We are currently looking to hire a Front Desk Administrator to join our growing team!

Responsibilities:

Basic Reception Duties:

  • Maintain the appearance of the office (kitchen, conference room, etc.) and organize the storage room.
  • Open, stamp, and distribute mail every day to the proper departments.
  • Answer phones and distribute faxes, UPS, and other deliveries as necessary.
  • Maintain postage machine (refill money, troubleshoot, and order ink)
  • Enter tickets to order business cards, name plates, etc.
  • Inform Forest Hills to order toner for copy machines/printers.
  • Order Supplies (scan and e-file all paperwork related with supplies)
  • Fix/Call technicians for any malfunction of office equipment.
  • Monitor workshop registration and execution.
  • Set up conference room for workshops/meetings.
  • Subrogation letters

Records Management:

      • E-filing documents for all departments
      • Be fully cross-trained for hard copy filing documents
      • Child records release
      • E-File therapist documents when received

Organization and Distribution of Testing Materials:

      • Sign out, accept deposit, and follow up with tests that are out weekly

Human Resources/Provider Relations

      • Plan and coordinate office activities
      • New hires office setup
      • Monitor and maintain positive employee morale for office staff and salaried therapists

Requirements:

EDUCATION: Preferably Associates/Bachelors Degree

EXPERIENCE REQUIRED: Prior office experience preferred

LANGUAGE SKILLS: Bilingual Spanish Required

TECHNICAL SKILLS: MS Office programs, MS Excel experience a plus

Compensation: $14-$15 per hour

Benefits Include: Medical/Dental/Vision coverage, paid time off, paid holidays, 401k with match, long term/short term disability, and others!

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